Job Seeking -
In the career search process, emails are used to:
- Respond to job advertisements ►
- Market your skills and experience ►
- Thank people ► follow-up on meetings
1. Responding to Advertisements
Advertisements may tell us a great deal or only a little about a
position. They are placed either by the company that has the
position available or by Recruitment Consultants. The name of the
employing company may or may not be included. If a contact name is
included, a planned telephone call will assist you in tailoring your
letter of application to meet the specific needs and matching
requirements identified in the advertisement with your demonstrated
competencies and experiences.
2. Marketing Emails
Marketing emails are sent to companies that you have
researched. Tailor your writing to appeal to the reader’s background
and interests and follow the persuasive writing tips below. Remember,to conclude with an action - i.e. that you would like to follow up with a call to
arrange a meeting.
|An Example Marketing Email Introduction|
Mr Peter Van de Pretser
Director of Human Resources
ABC Company Inc
23 Main Street
CAPITAL CITY 3000
10th September 2009
Dear Mr Van de Pretser
I am writing to you in regard to my interest in obtaining an entry-level administrative position with ABC Company. ABC Company's focus on accounting interests me greatly, as I have studied accountancy at school and hope to complete bookkeeping qualifications in the future. I believe my skills would suit an administrative position at ABC Company well, particularly my:
strong computer skills;
excellent organisational abilities;
attention to detail; and
I also believe my enthusiastic yet mature personality would match well with your organisational values of competence, teamwork and dilligence.
Additionally, I have a very strong customer service ethic, having developed this considerably through my work as a team member at Burger World. I am also disicplined and reliable, having taken on the responsibility of delivering advertising material twice a week to 2000 homes from the age of 14.
I type at 65 words per minute with 98% accuracy, I am familiar with the Microsoft Office Suite and Outlook Express, and I have an excellent phone manner, as I welcome you to observe by calling me.
If you would like to contact me in regard to any opportunities, my phone number is 0419 xxx xxx, however I will follow you up with a call Wednesday morning to discuss my suitability to any opportunities at ABC Company which may arise now or in the future.
Thank you for your time, I hope you find my attached curriculum vitae of interest and I look forward to speaking to you in the near future.
Mobile phone: 0419 xxx xxx
3. Impressive Thank You Emails
After an interview, it is very important to send a thank you
letter. In the case of an interview situation, a thank you letter
provides you with the opportunity to reiterate your keen interest in
the position. This can also be a major point of difference from other candidates, giving you the "Wow" factor.
|An Example Thank You Letter|
Thank you for the opportunity to present myself at interview today, I appreciate your time and consideration. I remain very interested in the position and can assure you that I would apply myself fully to the role if successful.
ABC Company seems like a great place to work and I feel I would be very well suited to the culture as you described it.
If you have any further questions for me, please do not hesitate to contact me on 0419 xxx xxx.
Thanks once again, I look forward to hearing back from you.
Mobile phone: 0419 xxx xxx
Rules for Letter Writing
- Keep it simple
- Know your objective
- Write to your reader
- Write short, clear sentences
- Keep letters to one page
- If you are hand-delivering a hard copy letter, either use neat hand-writing or print the letter on quality A4 paper with a matching envelope and signature by hand.
Persuasive Writing Outline
- Get the reader’s attention
- Talk about their need
- Give a solution and supporting evidence
- Present a required action from the reader and direct them to it
Jargon: What to Avoid
Activity Sheet now.
◄◄ Last Activity
Return to Activity Centre
Next Activity ►►